Terms and Conditions
Conditions of Deposit
Windsor and Royal Borough Museum (the museum) will take the same care and precautions for the protection of the item(s) described above, whilst they are in its custody as it does for those in its permanent collections.
Except in the case of negligence on the part of itself, its officers or employees, the museum’s governing body does not accept liability for loss of, or damage to, or deterioration in, the item(s) described above.
No valuation indicated verbally or written on this form at the time of deposit will be admitted by the museum.
When item(s) are deposited at the museum for whatever reason, the depositor and a museum representative must both be signatories of this form and a copy of this form will be given to the depositor as a receipt. This copy must be presented if the item(s) are returned to the owner or their representative. Both that copy and the museum’s copy will then be signed by the person receiving the item(s) to acknowledge their receipt in a satisfactory condition. The owner (or the owner’s representative) and the museum will retain their respective copies of the form for perpetuity.
The museum has a collecting policy which limits those items which it may acquire. Not all offers of gifts can be taken up. If the museum’s governing body does not accept such an offer, the owner will be advised in writing. In the event of the item(s) not being collected within 4 months of us contacting you, the museum’s governing body reserves the right to dispose of the item(s) as it thinks fit.
In the case of acquisition by the museum’s governing body of the item(s) described above by gift, the owner (or owner’s representative authorised to act on behalf of the owner) will transfer absolute ownership of the item(s), together with any rights of copyright or reproduction held by the owner in respect of those items. This will be without condition(s) other than the museum’s governing body will hold the items on trust for use by its museum for educational purposes to the public benefit and in accordance with those provisions of the Museum Accreditation Standard in force at the time of the gift.
Gifted items may be used or reproduced, in both physical and electronic format, for research, promotions and exhibitions by the museum. Their image may appear in material published by the museum or on the museum’s website or social media accounts.
It is the intention of the museum to keep items in perpetuity, but they may be subject to deaccession/removal from the collections at the discretion of the museum, in keeping with the museum’s collecting policy. Any deaccessioned items will be ethically disposed of or securely destroyed.