Royal Borough Memory Box

Data Protection and privacy notices

The personal details supplied on this form will be held by the Royal Borough of Windsor and Maidenhead and processed in accordance with the Data Protection Act (DPA) and privacy notices.

Royal Borough Memory Box

2020 has been a year like no other for people all around the world. The Covid-19 pandemic and responses to it have changed our lives quickly and without warning. What will we remember of this extraordinary time? How will future generations understand it?

The Royal Borough Memory Box is a project run by Windsor & Royal Borough Museum for people who live and work in the Royal Borough of Windsor & Maidenhead to collect and share memories of the pandemic and lockdown. With your help, Memory Box will build a collection to reflect our community experience, from the highlights of special times with family, to the lows of our darker and sadder days. Together we can tell our shared story and help future generations to understand what we have experienced.

Through Memory Box you can contribute photographs, videos, artworks, stories and any items that represent your personal experiences of life in lockdown.

Please complete the following Form to donate your memories to Windsor & Royal Borough Museum. Before doing so, please ensure you read our conditions of deposit here at the bottom of this form. The museum team will review submissions every eight weeks and we will inform you if your submission has been deposited into our permanent collection.

Customer Information

The contact information of the person completing this form.

Title

First name *

Last name *

Address *

Postcode *

Email *

Contact number *

Owner Contact Details

Please only fill this out if you are not the owner of the item.

Title

First name

Last name

Address

Postcode

Contact number

Description of items/s

If you are submitting more than one item, please number them in order and answer the following questions for each item.

1. What is it? (e.g. photograph, video, object, letter, diary, artwork etc.) *

2. What does it look like? (e.g. describe the appearance of an object or the subject of a photograph etc.) *

3. Where was it taken, made or produced? (be as specific as possible e.g. town, postcode) *

4. When was it taken, written, made or produced? *

5. Why is it important? (e.g. significance to you, your family, work / reason you have collected it) *

6. Do you have a memory attached to the photograph or object? (write about it here) *

Transfer of Item/s

8. I confirm that I own the copyright to the photograph/s attached. *

I am the copyright holder.

9. If anyone is visible and identifiable in the photograph, please provide their name and confirm you have their permission to photograph them. *

10. By checking this box, I agree to transfer any rights of copyright or reproduction, held by me, the owner in respect of this/these photograph/s. (Please refer to full terms and conditions at the bottom of the form). *

I agree to transfer rights of copyright and reproduction.

11. By checking this box, I agree to transfer absolute ownership of the attached photograph/s to the museum’s governing body. *

I agree to transfer absolute ownership.

12. I agree to arrange an appointment with the museum to transfer the physical object. *

I agree.

Not applicable – not transferring a physical object.

13. Signature (by printing your name below, you are confirming that the information provided in this form is correct). *

14. Today’s Date *

Day

Month

Year

Terms and Conditions

Conditions of Deposit

General

Windsor and Royal Borough Museum (the museum) will take the same care and precautions for the protection of the item(s) described above, whilst they are in its custody as it does for those in its permanent collections.

Except in the case of negligence on the part of itself, its officers or employees, the museum’s governing body does not accept liability for loss of, or damage to, or deterioration in, the item(s) described above.

No valuation indicated verbally or written on this form at the time of deposit will be admitted by the museum.

When item(s) are deposited at the museum for whatever reason, the depositor and a museum representative must both be signatories of this form and a copy of this form will be given to the depositor as a receipt. This copy must be presented if the item(s) are returned to the owner or their representative. Both that copy and the museum’s copy will then be signed by the person receiving the item(s) to acknowledge their receipt in a satisfactory condition. The owner (or the owner’s representative) and the museum will retain their respective copies of the form for perpetuity.

Acquisitions

The museum has a collecting policy which limits those items which it may acquire. Not all offers of gifts can be taken up. If the museum’s governing body does not accept such an offer, the owner will be advised in writing. In the event of the item(s) not being collected within 4 months of us contacting you, the museum’s governing body reserves the right to dispose of the item(s) as it thinks fit.

In the case of acquisition by the museum’s governing body of the item(s) described above by gift, the owner (or owner’s representative authorised to act on behalf of the owner) will transfer absolute ownership of the item(s), together with any rights of copyright or reproduction held by the owner in respect of those items. This will be without condition(s) other than the museum’s governing body will hold the items on trust for use by its museum for educational purposes to the public benefit and in accordance with those provisions of the Museum Accreditation Standard in force at the time of the gift.

Use

Gifted items may be used or reproduced, in both physical and electronic format, for research, promotions and exhibitions by the museum. Their image may appear in material published by the museum or on the museum’s website or social media accounts.

It is the intention of the museum to keep items in perpetuity, but they may be subject to deaccession/removal from the collections at the discretion of the museum, in keeping with the museum’s collecting policy. Any deaccessioned items will be ethically disposed of or securely destroyed.

I agree to the Terms and Conditions *

Yes

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